POSITION DESCRIPTION
FOR U.S. CITIZEN VOLUNTEER INTERNSHIPS
AT THE U.S. COMMERCIAL SERVICE
IN VIENNA, AUSTRIA
Duties:
General support of the market research and business facilitation services provided by the Embassy's U.S. Commercial Service to U.S. companies and Austrian companies. Depending upon the intern’s capability and interest, as well as the duration, timing, and location of the internship, the intern's responsibilities will vary and may include some or all of the following duties:
- Assist the commercial staff with routine business inquiries by phone, fax, email and internet.
- Assist commercial staff with market research and reporting.
- Assist commercial staff with pending projects such as trade fair recruitment, the organization of technical seminars, company promotion, matchmaking services, training activities, and electronic and printed publications.
- Assist commercial staff with administrative duties, in particular, projects related to the maintenance of electronic client databases, document management, and filing.
Skill Requirements:
- Advanced proficiency in reading, writing and speaking the German and English languages.
- Computer literacy, including MS Word, Excel, Powerpoint and Internet. Additional advanced knowledge, i.e. graphics, publishing, etc. is desirable.
Conditions:
- The intern is required to obtain health/accident insurance as well as the appropriate visa to participate in the volunteer service program in Austria.
- The service is uncompensated, and the intern is not entitled to leave, retirement, health benefits, travel compensation, subsistence allowance, quarters, or any other reimbursements or payments in kind. Furnished housing may be available at some posts.
- U.S. Government security clearance is required. The process may take up to 90 days after submission of the application, and it will require an interview with an RSO investigator.
- After a four week trial period the intern and his/her supervisor will assess the progress of the internship. At this point the internship may be terminated by either side.
- By signing the Position Description for U.S. Citizen Volunteer Internships at the U.S. Commercial Service in Vienna, Austria, and the Volunteer Service Agreement, the volunteer intern acknowledges that he/she has read, understood, and accepted above position description as part of the Volunteer Service Agreement.
Name of Student Volunteer (typed): ___________________________
Signature: ___________________________
Date: ___________________________
(MM/DD/YYYY)
Name of Senior Commercial Officer (typed): ___________________________
U.S. Commercial Service Vienna, Austria
American Embassy Vienna, Austria
Signature : ___________________________
Date: ___________________________
(MM/DD/YYYY)
UNITED STATES DEPARTMENT OF COMMERCE
International Trade Administration
Washington, D.C. 20230
VOLUNTEER SERVICE AGREEMENT
This Agreement is between the U.S. Department of Commerce, U.S. & Foreign Commercial Service, the U.S. Commercial Service in Vienna, Austria, hereinafter called the Agency, and
(Name of School) ____________________________________, hereinafter called the School.
Name of the Student Volunteer: _____________________________________________
Expected Period of Volunteer Service: From ________________ To________________
The terms of this Agreement are as follows:
A. The student is enrolled not less than half time at an accredited school, is recommended by the School, and is acceptable to the Agency.
B. The student has been selected without regard to considerations of race, color, national origin, religion, sex, marital status, or handicap condition.
C. The student's service is to be uncompensated and will not be used to displace any employee or to staff a position which is a normal part of the Agency's workforce.
D. The school will notify the agency contact, Dessiree Newman-Smith Intern Coordinator or Lennoah Thomas (tel: 202/482-4717; fax: 202/482-1629;) if the student terminates his/her enrollment at the school during the period of volunteer service or if the student will have more than five months between school years.
E. The student's work assignment shall be in the public interest, and to the maximum extent possible, shall provide an appropriate educational experience for the student.
F. The student is not considered to be a Federal employee for any purposes other than injury compensation and laws related to the Tort Claims Act.
G. The student is not entitled to benefits, i.e., leave, retirement, health, travel
compensation, subsistence allowance, quarters, and any other reimbursement or payment in kind.
H. Nature of the volunteer assignment:
The student volunteer will work under the supervision of the Foreign Commercial Service Officer at the U.S. & Foreign Commercial Service mission he/she is assigned and will be given specific duties to perform such as conducting market research, preparing reports, drafting replies to correspondence, and promoting and recruiting exhibitors for trade events.
I. The agency will establish an Official Personnel Folder for the student and will include Notifications of Personnel Action and other documentation of the work assignment as specified by the U.S. Office of Personnel Management.
J. Evaluations of reports of the student's performance will be provided to the School if requested, subject to regulations governing (1) the protection of privacy in personal records, and (2) the availability and disclosure of official information.
K. Termination of the agreement prior to the planned ending date of the volunteer assignment may be effected by either party with written notice to the other parties.
Signature of U.S. Commrcial Service Official: ___________________________
Typed Name: ___________________________
U.S. Commercial Service Vienna, Austria
American Embassy Vienna, Austria
Date: ___________________________
Signature of School Official: ___________________________
Typed Name: ___________________________
Title: ___________________________
Name of School: ___________________________
Date: ___________________________
As a Student Volunteer, I agree to:
- Waive any and all claims for compensation from the Government of the United States from any service performed;
- Accept accountability for loss or damage to Government property caused by my negligence of willful action;
- Conform to the standards of conduct of the appointing office in which I shall work;
- Be engaged in the activities listed in Item H of this Agreement while in this appointment;
- Provide a written notice to both the Agency and my School immediately should I wish to decline this Agreement after I have agreed to accept it.
Student Signature: ___________________________
Typed Name: ___________________________
Date: ___________________________
Number of Hours Expected to Work per Week : ______
RELEASE STATEMENT
Fair Credit Reporting Act of 1970, as amended
PLEASE TAKE NOTICE THAT ONE OR MORE CONSUMER CREDIT REPORTS MAY BE OBTAINED FOR EMPLOYMENT PURPOSES PURSUANT TO THE FAIR CREDIT REPORTING ACT, AS AMENDED, 15 U.S.C., 1681, ET SEQ. SHOULD A DECISION TO TAKE ANY ADVERSE ACTION AGAINST YOU BE MADE, BASED EITHER IN WHOLE OR IN PART ON THE CONSUMER CREDIT REPORT, THE CONSUMER REPORTING AGENCY THAT PROVIDED THE REPORT PLAYED NO ROLE IN THE AGENCY=S DECISION TO TAKE SUCH ADVERSE ACTION.
Information provided by you on this form will be furnished to the consumer reporting agency in order to obtain information in connection with an investigation to determine your (1) fitness for Federal employment, (2) clearance to perform contractual service for the Federal Government, and/or (3) security clearance or access. The information obtained may be redisclosed to other Federal agencies for the above purposes and in fulfillment of official responsibilities to the extent that such disclosure is permitted by law.
I hereby authorize the Department of Commerce to obtain such
(Name of Requesting Agency)
report(s) from any consumer/credit reporting agency for employment purposes.
(Print Name) (SSN)
(Signature) (Date, MM/DD/YYYY)
Your Social Security Number is needed to keep records accurate, because other people may have the same name. Executive Order 9397 also asks Federal agencies to use this number to help identify individuals in agency records.
PRE-APPOINTMENT CERTIFICATION STATEMENT
FOR SELECTIVE SERVICE REGISTRATION
Important Notice If you are a male born after December 31, 1959, and are at least 18 years of age, civil service employment law (5. U.S.C. 3328) requires that you must be registered with the Selective Service System, unless you meet certain exemptions under Selective Service law. If you are required to register but knowingly and willfully fail to do so, you are ineligible for appointment by executive agencies of the Federal Government.
Privacy Act Statement We need information on your registration with the Selective Service System to see whether you are affected by the laws we must follow in deciding who may be employed by the Federal Government.
Criminal Penalty Statement A false statement by you may be grounds for not hiring you or for firing you after you begin work. Also, you may be punished by fine or imprisonment (U.S. Code, Title 18, Section 1001).
CERTIFICATION OF REGISTRATION STATUS
( ) I certify that I am registered with the Selective Service System.
( ) I certify I have been determined by the Selective Service System to be exempt from the registration provisions of Selective Service law.
( ) I certify I have not registered with the Selective Service System.
( ) I certify I have not reached my 18th birthday and understand I am
required by law to register at that time.
_________________________ ______________________
Legal signature (please use ink) Date signed (please use ink)
Link to Selective Service's On-Line Registration Information: https://www.sss.gov/regver/verification1.asp
WF-5226
Attachment I:
SCO/RSO Position Description Review Statement Certifying that the Position is Non Classified - to be signed by the SCO with the advice and/or concurrence of the RSO – This statement is to certify that access to classified information is not required in order to perform the duties of the position.
SCO/RSO has reviewed the intern position description and determined that this is a Non-Classified position, and requires only a Security Assurance Check (SAC).
Name of Student Volunteer: __________________________________
(Print)
Signature of SCO/ RSO Official: __________________________________
Senior Commercial Officer
U.S. Commercial Service Vienna, Austria
__________________________________
Regional Security Officer
American Embassy/Consulate: __________________________________
Date: __________________________________
(MM/DD/YYYY)
Attachment II:
Suitability Statement
Commercial Service Vienna, Austria, request a suitability assurance check on the following applicant for an internship position in our office.
Name: ______________________________
Date of Birth: ______________________________
Place of Birth: ______________________________
Social Security Number: ______________________________
A review of the SF-85P has found acceptable the responses to the questions regarding Police Report, Illegal Drugs and Alcohol, and Financial Record.
Signature of US&FCS Official: __________________________________
Senior Commercial Officer
U.S. Commercial Service Vienna, Austria
American Embassy/Consulate: ______________________________
RSO: ____________________________
Date: _____________________________ (MM/DD/YYYY)
Information Required
for the
National Agency Check and Inquiry (NACI)
Personally Identifiable Information (PII)
(To Be Completed by Student Applicant)
Please forward the information requested below directly to the Office of Foreign Service Human Resources immediately.
1. Full Name: ____________________________________
2. Social Security Number: ____________________________________
3. Place of Birth (POB): ____________________________________
4. Date of Birth: ____________________________________
5. Current Street Mailing Address: ____________________________________
____________________________________
____________________________________
