U.S. Export Controls Seminars – April 17, 18, 19, 2012

Topics To Be Covered & Daily Agenda

Each of the three one-day programs address a specific subject of export compliance. The “Who Should Attend” section will help determine if it is appropriate for you. All times are approximate.

Please return to the main page here to register.

Tuesday, April 17, 2012: Essentials of U.S. Export Controls

This is an intensive, fast-paced, one-day program that covers the key information you need to know to comply with the Export Administration Regulations (EAR). Counselors and other professionals from the Bureau of Industry and Security will cover the major elements of the U.S. export control system for commercial exports.


7:15am-8:00am: Registration

8:00am-8:15am: Welcome and Overview of Seminar

8:15am-10:00am: The Export Administration Regulations and You

  • Controls Basics
  • Important Terms and Principles
  • Steps for Using the EAR
  • What the Regulations Cover
  • Exercises

10:00am-10:15am: Break

10:15am-12:00pm: Commerce Control List & Country Chart

  • The Structure of the Commerce Control List
  • Classifying Your Items
  • Using the Country Chart
  • Exercises
  • End-Use/User Based Controls
  • Exercises

12:00pm-1:00pm: Lunch

1:00pm-2:00pm: License Exceptions

  • What is a License Exception
  • Country Groups
  • Exercises
  • License Application & Processing
  • How to Apply/SNAPR
  • Support Documentation Requirements
  • Exercises

3:00pm-3:15pm: Break

3:00pm-3:30pm: Export Clearances & Recordkeeping

  • Shipper’s Export Declaration
  • Destination Control Statement

3:30pm-4:15pm: Export Management Compliance Program

4:15pm-4:30pm: Closing Remarks/Q&A/Program Concludes

Who Should Attend?

Experienced exporters – this course moves at a faster pace than the two-day programs and is a good “refresher” course for individuals who are already familiar with some export control subjects or for those who want an accelerated course.

Wednesday, April 18, 2012: How To Develop an Export Management & Compliance Program (EMCP)

This one-day workshop provides an overview of the steps a company may take to implement an internal Export Management and Compliance Program (EMCP). Every organization needs an EMCP that uniquely addresses their organization-specific requirements. An EMCP includes both the operational export compliance policies and procedures an organization implements and a written set of guidelines that captures those policies and procedures.

The purpose of an EMCP is to ensure:

  • That the right export decisions are consistently being made.
  • That employees know their export control responsibilities.
  • That the right procedures are being followed.
  • That the right questions are being asked to ensure that exports are being made in compliance with U.S. Export Administration Regulations and, therefore, consistent with a company’s best interests.

An organization’s EMCP should be appropriate to the scope of its export and re-export activities and to its business circumstances. There is no generic, off-the-shelf, one-size-fits-all EMCP that could completely cover the great variety of different industries and business characteristics. By developing an organization-specific compliance program that is appropriately tailored to the nature of an organization’s export and re-export activities, an organization can implement an effective compliance program that works well. Factors such as the size of an organization, the end-use and sensitivity of products, the geographic location of business and customers, the relationships with business partners, volume of exports, product restrictions, and complexity of internal export processes will influence how an organization structures its operational EMCP.

For more information on the core elements of an effective Export Management and Compliance Program (EMCP), please click here.

For an example EMCP audit self-assessment tool, please click here.

Agenda topics for this seminar include:

  • Guidance on how to establish an EMCP
  • Strategies to improve your company’s compliance program
  • How to avoid common compliance errors
  • How to build a solid framework for your company’s compliance program

Note: The information presented in this program is not a legal requirement of the EAR. It is intended to give informational advice and guidance based on industry best practices in the field of compliance.


7:30am-8:30am: Registration

8:30am-8:45am: Welcome and Introduction

8:45am-9:45am: Element 1 – Management Commitment

9:45am-10:00am: Break

10:00am-10:20am: Element 2 – Continuous Risk Assessment

10:20am-10:40am: Element 3 – A Formal Written EMCP

10:40am-11:00am: Element 4 – Training and Awareness

11:00am-11:15am: Break

11:15am-12:00pm: EMCP Business Case Review

12:00pm-1:00pm: Lunch

1:00pm-1:30pm: jpEARody

1:30pm-2:15pm: Element 5 – Pre/Post Export Compliance

2:15pm-2:30pm: Element 6 – Deemed Exports

2:30pm-2:50pm: Break

2:50pm-3:30pm: Element 7 – Recordkeeping Requirements & Element 8 – Export Compliance Monitoring and Auditing/Assessing

3:30pm-4:00pm: Element 9 & Element 10 – Handling and Reporting of Compliance Problems and Corrective Actions

4:00pm-4:30pm: Wrap-Up/Questions/Program Concludes

Who Should Attend?

Anyone who is currently exporting or who is thinking about exporting – it is recommended to take “Essentials of U.S. Export Controls” as a prerequisite but it is not required.

Thursday, April 19, 2012: Complying with International Traffic in Arms Regulation (ITAR)

This full day program is designed for those who export (or temporarily import) defense articles, defense services, or technical data. The program is intended to enhance participants' understanding of the role of the DDTC in licensing exports (and temporary imports) of defense (munitions) articles and defense services covered by the United States Munitions List (USML). Specific topics to be covered will include:

  • An overview of DDTC
  • Commodity jurisdiction
  • Registration and eligibility
  • License preparation
  • License review process
  • Agreements preparation
  • ITAR exemptions
  • A compliance overview


7:30am-8:15am: Registration

8:15am-9:00am: DDTC Overview/Update

9:00am-9:30am: DDTC Definitions

9:30am-10:00am: Commodity Jurisdiction

10:00am-10:15am: Break

10:15am-10:45am: Registration and Eligibility

10:45am-12:00pm: License Preparation and Exemptions

12:00pm-1:00pm: Lunch

1:00pm-1:45pm: Agreements Preparations

1:45pm-2:15pm: License Review Process

2:15pm-2:30pm: Break

2:30pm-3:00pm: Common reasons for RWA

3:00pm-3:30pm: Compliance Overview

3:30pm-4:30pm: Wrap-Up/Questions/Program Concludes

Who Should Attend?

This program is designed for those who export (or temporarily import) defense articles, defense services, or technical data. The instructors are export policy and licensing specialists from the State Department's Directorate of Defense Trade Controls.